Self Assessment Grid: Test

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Step 1 of 44

Thank you for agreeing to participate in the project OCCAY - Online Career Counselling Accademy. Co-funded by Erasmus+, OCCAY helps career counsellors all over Europe to estimate and improve their digital skills, navigate the digital world with confidence and provide professional online career consulting.

The current self-assessment test offers you a simple and uncomplicated way to evaluate your own digital competences, which are relevant for your everyday professional life in guidance. The results will show you your strengths, but also your development potential in the area of digitalisation. In this way, you will help us to develop exactly the training content that is really needed, gathering information to develop effective online consulting tools for career counsellors as well (for further information on OCCAY, please, check www.occay.eu). In the next questions, you will see different situations related to the application of digital skills into the practice in your working environment. Answer them, in order to assess your own competencies. Let's start!

Test Duration: Approx. 15 min

Before starting, we'd like to ask you to give us a first self-evaluation of your own skills: how dou you think you are skilled in using digital tools, such as: mobile and online apps, social media, online communication, office tools in your daily life?*

Basic skills (use email and social media, find information on internet, attend online meetings and events)

General skills (for example - create presentations, organize online meetings, manage social media pages)

Advanced skills (for example - create online tools and questionnaires, manage content in websites, facilitate online groups and networks, create and edit videos)

Proficient (develop online platforms, design applications, create graphical design, etc)

A client is experienced with installation and maintenance of solar panels but is currently out of job. He asks for your help with seeking employment as he tried searching the internet but get lost among the different websites and the numerous non-tailored vacancies*

His profile is already clear and it is better not to narrow it any further. You indicate a variety of platforms and explain how to use each of them in order to increase the chance of finding tailored vacancies

You first find out more about his profile in order to narrow down his existing competences and qualifications, then indicate the most tailored platforms such as AIMS, StepStone, Michael Page and show him how to research their offers and select those whose requirements match with his profile

You find out about his profile, then explain how to use the most tailored platforms such as Indeed (use filters, check requirements and select the matching vacancies, submit an application)

Which function can be used to open job platform websites faster the next times?*

Arrow

House

Lock

Star

Please, read this mail and mark on the list below all the clues of the following text that you make you think it is a fake one. (Multiple answers possible)*

You can pinch to zoom the image.
Recipient E-Mail
Sender E-Mail
Subject
Greeting
Text
Signature

While you were searching information for national data about unemployment, you find a research with the following graphs. Which of the sectors has the lowest level of Digitalization of work?*

You can pinch to zoom the image.

Education

Mining

Healthcare

Media

According to the European Central Bank, how has the labour force participation changed from 2008 to 2019?*

You can pinch to zoom the image.

Decreased

Increased

Fluctuated

Sustained

Which employees' skill is stronger?*

You can pinch to zoom the image.

Punctuality over technical knowledge

Technical knowledge over communication

Team player over meeting deadlines

Team player over communication

Your client would like to find a professional pastry course not too far away. Which of the following options would you suggest to type on search engine?*

"Pastry course" + name of the city

"Professional pastry schools" + name of the city

"Pastry schools" + name of the city

Many websites appear. How would you select the most reliable schools?*

You select the schools indicated by the region's website

You select the schools that appear above the others because they are more clicked and thus more known

You select the results with more stars and positive reviews

Where can you find the most credible information about professional pastry course providers?*

Social media

Commercials in online culinary blogs

National Agency for vocational education and training

Google

Please assess your ability in using the following programs to organize information, data and documents in your daily work.

Rate from 1 (not able to use it) to 6 (proficient) – If you don´t know the program you can skip the question
Microsoft Teams
654321
Trello
654321
Google Drive
654321
Slack
654321

How can you move your client's High School diploma within the right google drive's folder? (Multiple answers possible)*

You can pinch to zoom the image.
Place your cursor above the document, right-click with your mouse and select "move to"
Left-click on the document and drag it to the right folder
Double-click on the document and drag it to the right folder

Do you use LinkedIn?*

Yes

No
Which LinkedIn section would allow your client to search a community that share and support his/her interests and goals?*

Connections

Contacts

People/follow

Groups

Events

Pages

Newsletters

Hashtags

Which section would allow him/her to start following recommended people for him/her?*

Connections

Contacts

People/follow

Groups

Events

Pages

Newsletters

Hashtags

How can you or your client search for job ads from a potential employer on LinkedIn?*

Connections

Contacts

People/follow

Groups

Events

Pages

Newsletters

Hashtags

How can your client grow his/her LinkedIn network in a reputable way?*

Sync your profile with your email address book

Click on 'connections', 'people you may know' then 'invite all'

Click on 'contacts', then 'connect with new contacts'

Do you know Zoom?*

Yes

No
Your client is having troubles connecting to an ONLINE job interview. He/she clicked on the Zoom link sent by the interviewer but did not know he/she had to install Zoom on his/her computer. He/she is 5 minutes late for the interview and calls you to get some help. You ask him/her to tell you what he/she sees:*

You indicate him/her to click on "Launch meeting"

You indicate to click on "Download Now"

You indicate to click on "Join from your browser"

His/her wifi is not too stable and it is taking too long time to open Zoom*

You advise to make sure his/her family members are not connected to the Wifi with their devices

You explain how to create an hotspot by activating his/her phone's router by going to his/her phone's settings

You advise to re-start the Wifi router and move his/her seat, desk and PC as close as possible to the router

He/she opened Zoom but realizes his/her background is very chaotic*

You indicate him/her to click on "settings" on the bottom bar, then "background" and "blur"

You ask him to find a more neutral background, possibly a white wall

You indicate him/her to click on "settings" on the bottom bar, then "background" and "mirror my video"

You were asked by your manager if you could give a seminar on educational and career guidance. You have agreed but are not sure how to organise the day. However, the agenda is still not clear. In order to speed up your work:*

You share your draft agenda in word through Google Document, adding your involved colleagues as editors and specifying via mail how to work together to gather feedbacks by a specific deadline

You put in the attachment the file, specifying via mail how to work together to collect feedbacks by a specific deadline

You copy and paste in the body of the mail the text of the agenda, asking your colleague to modify the text directly

You prefer to wait your colleagues to talk with them about the event since you don't know how to share and work on a document

What does it mean "netiquette"?*

An event to network

Digital gathering

Set of rules for social communication behaviour on the internet

The new word for buffet at events

You have decided to create a internal business chat group at your company with your colleagues. In this chat there's a new member of the company:*

In order to allow a smooth communication, after you have created the group you proposed shared rules (type of communication / contents / messages allowed in the chat) in order to have a smooth process of communication

You welcome everybody but you don't want to be too stressful with your colleagues, so you just ask just not to share too heavy files

You let everybody free of contributing as they prefer, since you don't want to influence this type of dynamics

You don't want to be involved in chat, so you don't create it

The new member starts to write in all caps, but without any hostile attitude*

As Administrator of the group, you ask to change the type of communication, in order to avoid any type of conflict

You are a bit unsure of what to do, and wait that the new member understands what is wrong in this type of communication

You reply in bold, to provide an equal intervention in this new communication process

How much do you think are the following items important

Rating from 1 (not at all) to 6 (a lot)?
Managing online reputation in social media*
654321
Control of personal data sent and published online*
654321
Understanding cookies policies on employers' websites*
654321
Creating and using personal profiles in the job application process*
654321

Please, self-assess your ability in using the following programe

Rating from 1 (I'm not able to use it) to 6 (proficient) – If you don´t know the program you can skip the question
Canva
654321
PowerPoint
654321
Prezi
654321
Adobe Acrobat
654321
Photoshop
654321
MS Office
654321
Padlet
654321

Your client asked you to support him/her with the application documents, especially with the CV. How do you get templates for CVs that meet today's standards in order to let you work efficiently?*

I ask my colleagues

I create every CV by myself

I use specific programs offering CVs templates like Word or Canva

I use a search engine

I use EUROPASS

Which tool allows you to convert a PDF into a Word?*

Create PDF

Combine files

Organize pages

Edit PDF

Export PDF

Share

Send for Review

Comment

Stamp

Compare files

Fill & Sign

Prepare Form

Certificates

Which tool allows you to add new text?*

Create PDF

Combine files

Organize pages

Edit PDF

Export PDF

Share

Send for Review

Comment

Stamp

Compare files

Fill & Sign

Prepare Form

Certificates

Which tool allows you to insert another PDF?*

Create PDF

Combine files

Organize pages

Edit PDF

Export PDF

Share

Send for Review

Comment

Stamp

Compare files

Fill & Sign

Prepare Form

Certificates

If you need to present an annual report on your working activities, how much are you able to produce the following contents?

Please, select from 1 (not able at all) to 6 (I'm absolutely able to do it)
To create infographics and posters combining information and statistical data*
654321
To use free-copyright images to illustrate my presentation in an original way*
654321
To use the right reference when taking data, images and graphs from public website*
654321

You are creating a handbook for job-seekers. You have found a lot of useful materials online - articles, images, videos. Which licence will guarantee to download, modify and use the article/image/video to be furthermore used for your purposes?*

Public domain

CC BY

CC BY-SA

CC BY-ND

CC BY-NC

CC BY-NC-SA

CC BY-NC-ND

Which one would allow you to use the work for commercial purposes provided that the author is named?*

Public domain

CC BY

CC BY-SA

CC BY-ND

CC BY-NC

CC BY-NC-SA

CC BY-NC-ND

Which ones are positive features of a good anti-virus? (Multiple answers possible)*
Effectiveness of real-time system protection
Capacity of installing malwares
No impact of antivirus on PC performance
Effectiveness in detecting threats not yet included in anti-malware databases
Capacity of installing ransomware

Please rate the following statements
I always check whether a website is covered by an SSL certificate, which protects data communication, via the padlock icon next to the URL*

Never done this before

Use/check it randomely

Use/check it sometimes

Use/check on a regular basis

Use/check always
I use services such as TrustPilot to check reviews of a site and the user experiences of other users*

Never done this before

Use/check it randomely

Use/check it sometimes

Use/check on a regular basis

Use/check always
I use services such as MyWOT and Password Checkup to assess whether a site is secure*

Never done this before

Use/check it randomely

Use/check it sometimes

Use/check on a regular basis

Use/check always
I use password managers like LastPassword, Tresore One, to generate different passwords*

Never done this before

Use/check it randomely

Use/check it sometimes

Use/check on a regular basis

Use/check always

Move the passwords up and down, to range them from the least safe to the safest.
C@REERC0UNSELLING
c@areercounsellor
CAREERCOUNSELLOR

Your company has decided to digitally convert all the administrative documents and related procedure. From today, you need to register all your new clients in your database. A new client applies and she submitted all digital documents (CV, certificates and ID):*

You know how to recognize a valid digitally signed certificate as well as know the national and European rules to treat the data submitted by your clients

You know the European provision in terms of protection of personal data but you're not fully aware of the national requirements (or viceversa). You know only one type of digital signature which is legally valid, but you accept also only a screenshot of the signature attached to a Word document

For each step of the new procedure of registration you need to read the guidelines to understand how to protect the data in the best way. You don't know how to recognize digitally signed documents and you don't know the procedure and the process at the basis of the digitally validation

You communicate to your management board you need an internal training to learn more about how to protect personal data

After the registration procedure has been completed, you contact your client and invite her to a skype meeting. During the meeting, when it comes to introduce how her data will be treated by your company:*

You know how to explain her rights and how her data will be treated and protected by your company, answering also to potential requests of clarification

You read her your company policy of treatment of digital data, but you feel a bit not aware of some parts of the rules

You tell her you will send the company policies and in case of questions she can contact you by mail, thus you have more time to check what you know before answering

What are the advantages of an e-signature? (Multiple answers possible)*
To retrieve your insurance data statement online
Get access to your tax office online
Sign official documents online or sign pdf documents

You have to upload a PDF file on your organizations' website on WordPress, but you have a problem. What would you do?

Please, select between 1 (absolutely not) to 6 (very much)
Try to do it myself*

1

2

3

4

5

6
Ask colleagues*

1

2

3

4

5

6
Use the Help function*

1

2

3

4

5

6
Try to find video tutorials*

1

2

3

4

5

6
Call an ICT expert*

1

2

3

4

5

6
Use FAQs in the platform*

1

2

3

4

5

6

A client of yours has found a remote job offer by a foreign employer. The job posting is in your national language, but the client wants to find additional information on the employers' website. How could you help the client translate the information?*

In order to have an initial understanding of this article, you show her how to use the most famous app to easily translate (such as DeepL), thus allowing to have a main understanding of the contents

You send her the link of Google Translate to start to understand something about the contents, but you don't know how to use it exactly

You don't know what kind of app or software you can suggest to support her on this field

A client of yours lives abroad but plans to return to your country, so he asks you to organize a counselling session online:*

You know already how to use apps or software to assess his needs, planning his training, preparing tutorials for his learning needs. You know also when and how to use these apps and why to use them, preparing a structured path

You know some apps, but you propose to partially start the counselling online, since without the support of someone more expert you are concerned that the learning path could fail

You propose only Skype or Zoom meeting, without using apps or tutorials

You refuse to hold an online counselling session, and you suggest to start the sessions only when he arrives to your country

This scenario doesn't apply to my job

Your client wants to kick off an online activity as social media manager*

You are aware of the digital tools available on the field, supporting the planning of its activities and how to turn her idea into action

You know the profile and what this job requires, but you are not so sure what kind of digital tools it is better to use to support their path to realize their ideas

You ask your colleagues to support in managing this client since you don't know any digital tools to support her idea

How much do you agree with the following?

Please rate from 1 (I absolutely don't agree) to 6 (I definetely agree)
I manage my weekly schedule in order to dedicate a good part of it to learn new things*

1

2

3

4

5

6
I have basic knowledge of career podcasts, magazines and associations*

1

2

3

4

5

6
I daily read news about educational and career guidance on the digital context*

1

2

3

4

5

6
I know which are my digital needs and I can identify the learning offer which can support me in learning new skills/starting a process of upskilling*

1

2

3

4

5

6
I get information about digital skills and gaps from CEDEFOP, EU and Europass material*

1

2

3

4

5

6

What country do you work in?*

Austria

Germany

Bulgaria

Italy

Other
Other country*

Gender:*

Female

Male

Non binary

I prefer not to share this information
How many years of practice do you have in career guidance, counseling, information and training of clients?*

0-4

5-9

10-14

15+
Education level:*

High school diploma

Bachelor’s degree

Advanced degree

Other
How many years have you been applying digital technologies in your work?*

0-4

5-9

10-14

15+
Email:
If you want to be informed on the next steps of the project or to be part of our network, please, leave here a mail address where we can contact you.

Consent*
I have taken note of the privacy policy and confirm it. You can revoke your consent at any time by sending an email to info@occay.eu.*
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